Join us at Gravity Architects as a Part-time Office Co-ordinator and be part of a team that is shaping the future of architectural design in Derry and beyond.
Job Title: Part-time Office Co-ordinator
Location: Clarendon Street, Derry/Londonderry, BT48 7ER
Company: Gravity Architects
About Us
Gravity Architects is an award-winning architectural practice based in Derry, Dublin & Cork; the practice has experience in delivering projects in a wide range of different building sectors from bespoke houses to large and complex public buildings and landscapes and has delivered projects throughout Ireland, the UK and beyond. Our practice has developed a reputation for creating Architecture that is crafted and informed by a sensitivity to context and place.
We are renowned for achieving a high level of quality through inventive and precise detailing in all of our built projects. The practice offers a complete architectural service from project inception through to completion. Every client can expect the same, director-led, grounded approach, with a unique and individual outcome for each project.
What We Offer
Joining Gravity Architects means becoming part of a workplace that is truly focused on its staff. We offer a supportive and collaborative environment where you will have the opportunity to thrive both professionally and personally. Our vibrant workplace is built on a culture of innovation, creativity, and continuous learning, providing you with the tools and resources you need to succeed.
The Role
We are searching for an experienced Office Co-ordinator to assist us in the efficient operation of our workplace. The office co-ordinator will provide general administrative support to our team, manage calendars, restock supplies, and submit maintenance requests as needed. The co-ordinator will also serve as the first point of contact for many of our clients, greeting office visitors and answering phone and email enquiries. A personable and resourceful individual will do well in this role.
Key Objectives
• Provide strong administrative support, supporting team members to perform their roles productively and efficiently
• Communicate all announcements, policy changes, and other relevant office information to team members
• Maintain a calendar of company events, meetings, and team-building activities
• Keep all supplies stocked and office equipment in working order
• Ensure that all visitors to the office feel welcome
• Create and implement office processes designed to maximise efficiency
• Promote the office culture and help organise social events
Responsibilities
• Manage company communications, such as emails, announcements etc.
• Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate people
• Support the staff as needed by completing various general administrative tasks, such as creating documents, proofreading, sending communications, and filing
• Assist with onboarding new employees
• Co-ordinate employee travel arrangements
• Schedule company events and meetings that take place in shared spaces, ensuring no overlap
• Submit work orders for any repairs or maintenance required for equipment or the office space
• Monitor office supply levels and place orders for refills
• Perform other reasonable and relevant duties as assigned
Skills and Qualifications
• 5+ years’ experience in office co-ordination, or similar role
• Detail-oriented in all areas of work
• Strong organisational skills, including the ability to co-ordinate multiple schedules and calendars
• Ability to prioritise tasks according to urgency and meet tight deadlines
• Proficiency with Microsoft Office
• Strong interpersonal skills, both in person and over the phone
• Ability to problem solve, multitask and shift gears throughout the workday
• Excellent written and spoken English
Preferred Qualifications and Skills
• Experience working with Monday.com
Schedule
• Part-time 16-24 hours per week
Salary
Competitive salary and benefits
How to Apply
Please submit your CV and cover letter to recruitment@gravityarchitects.co.uk before 12 Midday on 27th August 2024 with the subject line "Part-time Office Co-ordinator - [Your Name]".
In your cover letter, please briefly explain why you are interested in this position and how your skills and experience align with the job requirements.